The fax machine as a modern invention is an essential part of any business enterprise. It has some unique capabilities which distinguish it from email and telephone communication. Fax machines have the ability of sending and receiving documents containing imagery and text. It receives a physical statement or document from a sender and later transmits it in a physical form. As a result, there is no need for scanning the document before sending or printing it after receiving.
Sending and receiving important documents through fax is a major part of business communication globally. Despite internet powered alternatives, more than 100 million fax machines are presently in use. The users can integrate fax servers with varied office messaging environment.
Using a fax machine is quite easy and a key reason for its global acceptance. Almost anyone can feed the pages to be sent into the machine. Afterwards, it’s all about entering a fax number and waiting for a confirmation. Nowadays, fax server solutions facilitate sending and receiving faxes from devices through email.
The outgoing faxes result in notifications that are delivered to a sender informing about fax delivery status. A successful notification comes as soon as the remote device display signs that everything was reproduced and received properly. Fax servers may be also configured for logging and archiving copies of outbound and inbound faxes. Integration of MFPs alongside a fax server allows one to log on and archive fax messages within a centralized destination.
Fax machines also ensure successful delivery as receiving fax machines acknowledges the successful receiving of documents. This is not the case with mobile textual messaging or even emails. More often, fax server software also include backup for the digital signatures. It ensures the fax data’s integrity without any hassle. It is not easy to replace fax as a modern communication standard for international and national standard.